Control Information Chaos   Leave a comment

Chaos is from the Greek word Khaos, meaning “gaping void”. To me it means a condition of great disorder and confusion. Chaos is what allows for a small change, like a butterfly flapping its wings, to be the cause of a huge change, like a hurricane on the other side of the planet. This same idea of chaos applies to data in information systems.

Let’s say, as an example, you are trying to use the data in your system to generate reports or even to integrate with an external system. If the end users can put in data without controls all sorts of trouble can happen. Your reports may end up showing an error instead of a proper answer, your integrations could crash another system, or even worse everything may seem ok but you will make decisions based on incorrect data. The cause could be as simple as someone writing “2..1” instead of “2.1”, or typing “the widget” instead of “widget”.

 

Data entry systems need to be designed and built to avoid information chaos. Can your users type anything they want into any field? Does the system accept this without complaint or warning? On a small scale this may not that big of a deal but when you are dealing with 100’s and 1000’s of users this can quickly wreak havoc on your reports, data integrity and integrated processes.

Defining what can and can’t be entered in the initial system design can save you headaches down the road and keep your data they way you need it. It may not be important now, but if your ultimate plan for your company is to grow and expand you can be sure this will be important down the road.

Want to know how you can control information chaos in your organization? Feel free to give us a call at 1-323-300-4856 or shoot us an email at sales@djysolutions.com to have a free conversation.

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